Event Facilitation

Working Group/Committee Facilitator Responsibilities 

  1. Create Zoom Meeting or secure an in person space
    • Schedule meetings in Zoom based on availability. 
    • As a Working Group/Committee Facilitator or Notetaker, you can have access to Zoom. 
    • Ask the Secretary to give you the Zoom password if you do not have it already.
  2. Create Action Network Event
    • If you are a Working Group/Committee Facilitator, you should also be added on Action Network as an Organizer. Reach out to the Secretary if you are not already an Organizer.
    • Include the Zoom information in your event. Also include a start and end time.
    • For added visual appeal, add a picture to your Action Network Event.
    • When one makes an Action Network Event, it will automatically send a notice of the event to our MilwaukeeDSA@gmail.com account. 
    • Our Secretary will then list our event on our MKE DSA Event Calendar and our Newsletter (bi-monthly).
  3. During the Meeting
    • Please take notes of what people say at the meetings. Once minutes have been finalized send them to MilwaukeeDSA@gmail.com. When you do the minutes will be filed. This is helpful for people who weren’t able to attend. They can use the minutes to catch up. If this is a social or other non-meeting event, minutes are not required.
  4. Other Considerations
    • Consider promoting the event by inviting people…
      • Directly through email, text or direct message
      • Indirectly through Facebook invite
      • Post the event to Groups in Facebook.

Secretary Responsibilities

  1. Facebook Event Creation
  2. Gmail Calendar Entry
  3. Bi-Monthly Newsletter Entry