Event Facilitation – Milwaukee DSA

Working Group/Committee Facilitator Responsibilities

Create Zoom Meeting or secure an in person space
- Schedule meetings in Zoom based on availability.
- As a Working Group/Committee Facilitator or Notetaker, you can have access to Zoom.
- Ask the Secretary to give you the Zoom password if you do not have it already.
Create Action Network Event
- If you are a Working Group/Committee Facilitator, you should also be added on Action Network as an Organizer. Reach out to the Secretary if you are not already an Organizer.
- Include the Zoom information in your event. Also include a start and end time.
- For added visual appeal, add a picture to your Action Network Event.
- When one makes an Action Network Event, it will automatically send a notice of the event to our MilwaukeeDSA@gmail.com account.
- Our Secretary will then list our event on our MKE DSA Event Calendar and our Newsletter (bi-monthly).
During the Meeting
- Please take notes of what people say at the meetings. Once minutes have been finalized send them to MilwaukeeDSA@gmail.com. When you do the minutes will be filed. This is helpful for people who weren’t able to attend. They can use the minutes to catch up. If this is a social or other non-meeting event, minutes are not required.
Other Considerations
- Consider promoting the event by inviting people…
  - Directly through email, text or direct message
  - Indirectly through Facebook invite
  - Post the event to Groups in Facebook.

Secretary Responsibilities